How do I send out an invitation to the session?

Navigate to the desired log and click on one of the buttons + New Invitation.

Enter the following information:

• Details: Enter the location and date of the session. Set a start time and an end time (areas highlighted in yellow).
• Session content: Enter a text in the Description field (area highlighted in yellow) if required. This text will be used as a template in all subsequent invitations of the session series. Optionally, you can add files and images by either dragging and dropping them into the designated area or by clicking select (1. and 2.) in each case.
• Distributors: Add the participating persons by entering their names in the search field (area highlighted in yellow). You can move the added persons from the "Invitees" category to the "Other" category by dragging and dropping. If necessary, you can remove an added person again by clicking on the X (3.).

Finally, click on the Publish button (4.). A new window opens. For security reasons, confirm the publication of the invitation again by clicking on the Publish Invite (5.) button.

Open the invitation you would like to send by email. Click on the three dots (1.) and then on Email to Distributor (2.).

A new window will open. Select either Send email via Outlook (1.) or Send Email (2.).

All email addresses of the people in the distribution list are listed in the "To" field. Attach the Word or PDF output to the email, edit the text as desired, and add more email addresses if necessary. Then click "Send".

Updated on: 26/08/2026